RollsNice ERP System
Complete User Manual
Garment & Textile Factory Management
Version 2.2 | March 2026
1. Getting Started - Login & Setup
First Time Setup (Boss)
1
Open the app on any device (phone, tablet, laptop, desktop) using the app URL
2
You will see the Welcome Screen - tap "Get Started"
3
Read and accept Terms & Conditions and Privacy Policy
4
Onboarding Screen shows app features - swipe through or skip
5
Boss account is pre-created. Login with your Boss email and password
6
Boss login requires OTP verification (sent to email) or Security PIN
7
After login, go to Setup Wizard to configure your factory
Creating Staff Accounts
1
New staff members sign up using the Signup Screen
2
They enter name, email, phone, and password
3
Email verification OTP is sent - they must verify
4
Account goes to Pending Approval status
5
Boss must approve the account from User Management
6
Boss assigns role (Manager/Supervisor/Worker) and module access
Important: No staff member can access the system without Boss approval. Boss controls who sees which modules.
2. User Roles & Permissions
| Role | Access Level | What They Can Do |
|---|
| BOSS | Full Access | Everything - all modules, all actions, approve/reject, AI Agent, delete, dispatch |
| MANAGER | Granted Modules | Only modules assigned by Boss. Can manage daily operations in those modules |
| SUPERVISOR | Granted Modules | Only modules assigned by Boss. Limited to operational tasks |
| WORKER | Granted Modules | Only modules assigned by Boss. View and create entries only |
Module Permission System
Boss controls exactly which modules each user can see. This is managed from:
- User Management → Select user → Assign modules
- Module Control → Enable/disable features for entire factory
- Staff Access Control → Granular per-user module access
Non-boss users can only see modules that Boss has explicitly granted. They cannot see Administration, AI Agent, or Boss-only features.
3. Dashboard & Home Screen
Home Screen Shows:
- Quick Stats Cards - Today's production count, pending tasks, stock alerts
- Navigation Grid - Quick access to all granted modules
- Enterprise Menu - Full module list organized by category
- Production Hub - All production-related modules in one place
- Recent Activity - Latest entries and updates
Enterprise Menu Categories
- Production - Cutting, Stitching, HomeWork, QC, Godown, Packaging, Enterprise Production, Wastage
- Orders & Jobs - Orders, Bulk Orders, Jobs, Order Module
- Inventory - Purchase, Stock, Warehouse, Suppliers, Product Catalog, Inventory Alerts, Barcode
- Financial - Sales, Expenses, Salary, Incentive, Invoicing, Quotations, Rate Cards, Costing
- Staff & HR - Staff, Attendance, Gamification, Worker Performance, Shifts
- Master Data - Customers, Companies, Shops
- Reports & Analytics - Enterprise Reports, Analytics Dashboard, Order Analytics, Audit Trail, Data Export, AI Productivity, AI Fraud
- Administration - Approval Center, User Management, Module Control, Org Settings, Subscription, Setup Wizard, Documents, Portal, Machine Log, Gate Pass
- Support & Tools - Notifications, AI Agent, Help Center, Guidebook, Feedback, Language, System Info, License
4. Automation Chain - How It Works
Zero-Gap Business Cycle (100% Automatic)
The entire production flows automatically from one stage to the next. No manual entry needed for downstream stages.
Flow 1: Purchase to Stock
Purchase Bill Create
→
Receive Bill
→
Stock Auto-Updated
→
Stock History Recorded
Flow 2: Cutting to Stitching
Cutting Entry Create
→
Submit Cutting
→
Transfer Cutting
→
Stitching Auto-Created
Flow 3: Stitching to QC
Stitching Complete
→
QC Auto-Created
→
Payment Auto-Created
Flow 4: HomeWork to QC
HomeWork Submit
→
Verify/Approve
→
QC Auto-Created
→
Payment Auto-Created
Flow 5: QC to Godown
QC Pass
→
Godown Auto-Created
→
Stock Updated
Flow 6: Godown to Dispatch
Dispatch (Boss Only)
→
Stock Auto-Deducted
→
Stock History
Manual Creation Blocked:
- QC Entries - Auto-created from Stitching/HomeWork. Manual = Boss only
- Godown Entries - Auto-created from QC Pass. Manual = Boss only
- Stitching Entries - Auto-created from Cutting Transfer. No manual route
5. Purchase & Suppliers Module
Adding a Supplier
1
Go to Suppliers from menu
2
Tap "+ Add Supplier" button
3
Enter supplier name, phone, email, address, GST number
4
Tap Save - supplier is created
Creating a Purchase Bill
1
Go to Purchase from menu
2
Tap "+ New Purchase Bill"
3
Select supplier, enter bill number, date
4
Add items - select product, enter quantity, rate, amount
5
Tap Save - bill is created in "Pending" status
6
Tap "Receive" on the bill to mark goods received
7
AUTOMATIC: Stock is automatically updated with received quantities
8
AUTOMATIC: Stock history entry is created
Purchase Returns
1
Open the purchase bill you want to return
3
Enter return quantity and reason
4
Stock is automatically adjusted
Tip: Non-boss users editing purchase bills need Boss approval from Approval Center.
6. Stock & Inventory Module
Viewing Stock
2
See all products with current stock, minimum stock, unit
3
Items below minimum stock are highlighted in red
4
Pull down to refresh stock data
Stock Alerts
- System automatically checks stock levels
- When stock falls below minimum, alert is created
- View alerts in Inventory Alerts screen
- Resolve alerts by purchasing more material
Stock History
Every stock change is recorded automatically:
- Purchase received = Stock increased
- Cutting entry = Stock deducted (material used)
- QC passed = Finished goods stock increased
- Dispatch = Finished goods stock deducted
Product Catalog
3
Enter product name, SKU, category, unit, minimum stock level
4
Save - product is now available across all modules
7. Cutting Module
Creating a Cutting Entry
3
Select product/style, enter lot number, planned quantity
4
Enter actual cut quantity, fabric used, wastage
5
Save - entry created in "Draft" status
Cutting Workflow
1
Draft → Edit details, can modify quantities
2
Submit → Tap "Submit" button. Stock is auto-deducted for material used
3
Transfer → Tap "Transfer" to send to stitching
4
AUTOMATIC: Stitching entry is auto-created with cutting details
Each cutting entry can be viewed in detail showing all fabric consumption, sizes, and color breakdown.
8. Stitching Module
How Stitching Entries Are Created
Stitching entries are AUTO-CREATED when a cutting entry is transferred. You cannot manually create stitching entries.
1
Cutting is transferred → Stitching entry auto-created
2
Go to Stitching from menu to see all entries
3
Tap an entry to assign stitchers (workers)
Assigning Stitchers
3
Select worker, enter assigned quantity, rate per piece
4
Multiple stitchers can be assigned to one entry
Updating Progress
2
Enter completed quantity
3
When all pieces complete, tap "Complete"
4
AUTOMATIC: QC entry is auto-created
5
AUTOMATIC: Payment record is auto-created for the stitcher
9. Home Work Module
Creating HomeWork Entry
1
Go to Home Work from menu
3
Select product, worker/team leader, enter quantity, rate
4
Save - entry created in "Pending" status
HomeWork Workflow
1
Submit → Worker/Team Leader submits completed work
2
Verify → Supervisor/Manager verifies the quantity and quality
3
Approve → Boss approves (required for quantity/rate changes)
4
AUTOMATIC: QC entry is auto-created
5
AUTOMATIC: Payment record is auto-created
Team Leader Permissions
Homework team leaders have special granular permissions set by Boss:
- Can view assigned homework only
- Can submit work completion
- Cannot change rates or quantities (Boss approval needed)
10. Quality Control (QC) Module
How QC Entries Are Created
QC entries are AUTO-CREATED from Stitching completion or HomeWork approval. Manual QC creation = Boss only.
1
Go to QC from menu to see all entries
2
Open a QC entry to inspect
3
Enter passed quantity and rejected quantity
4
Add rejection reasons if any pieces rejected
QC Results
1
Pass → Tap "Pass" to approve quality
2
AUTOMATIC: Godown entry is auto-created for passed pieces
3
AUTOMATIC: Finished goods stock is updated
4
Fail → Entry marked as failed with rejection details
11. Godown (Warehouse Storage) Module
Godown entries are AUTO-CREATED from QC Pass. Manual creation = Boss only.
2
See all stored finished goods with quantities
3
Goods wait here until dispatch
4
Dispatch (Boss Only) → Select items, create dispatch
5
AUTOMATIC: Stock is deducted after dispatch
Dispatch is Boss-only action. No other role can dispatch goods from godown.
12. Packaging Module
1
Go to Packaging from menu
3
Select product, enter quantity, packing type, carton details
5
Tap "Complete" when packaging is done
6
View packer performance and packaging history
13. Dispatch Module
BOSS ONLY Dispatch operations require Boss role.
1
Go to Godown → select items for dispatch
2
Create Packing List with carton details
3
Generate Delivery Challan with transport details
4
Record Proof of Delivery (POD) when received
5
AUTOMATIC: Stock deducted, history recorded
14. Orders & Bulk Orders Module
Creating an Order
1
Go to Orders or Order Module
3
Select customer, enter order details, products, quantities, rates
4
Set delivery date and priority
5
Save → Order goes to "Pending Approval"
6
Boss approves → Order becomes active
7
Convert order to Job for production tracking
Bulk Orders
2
Create bulk order with multiple products and large quantities
3
Track bulk order progress across production stages
15. Jobs Module
2
Tap "+ New Job" or convert from an order
3
Enter job name, product, target quantity, deadline
4
Job tracks progress through all production stages
Job Actions
- Start - Begin production on the job
- Hold - Pause job temporarily
- Resume - Continue paused job
- Cancel - Cancel the job
- Duplicate - Create a copy of the job
- View Timeline - See job activity history
- View Stages - See production stage progress
16. Staff Management Module
2
View all staff members with roles and status
3
Tap a staff member to see details
4
View their performance, attendance, payments
Gamification System
- Workers earn XP points for completing tasks
- Achievements unlocked for milestones
- Leaderboard shows top performers
- View from Gamification screen
17. Attendance Module
1
Go to Attendance from menu
2
See today's attendance status
4
Select worker, mark Present/Absent/Half-day/Leave
5
View attendance history by date range
18. Salary & Payroll Module
2
Create Salary Structure for each role/worker
3
Set base salary, allowances, deductions
4
Tap "Generate Payroll" for a month
5
System calculates: Base + Incentives + Piece-rate - Deductions - Penalties
7
Boss processes payroll to release payments
Incentives
1
Go to Incentive from menu
2
Create incentive rules (bonus per extra piece, attendance bonus, etc.)
3
System auto-calculates incentives during payroll
19. Payments Module
Payments are AUTO-CREATED when stitching/homework is completed.
1
Go to Payments (available in Salary section)
2
See all pending and processed payments
3
Filter by worker, date, status
4
BOSS Process payment to mark as paid
Payment processing requires Boss approval. Non-boss users cannot process payments.
20. Sales Module
3
Select customer, add products with quantities and rates
5
Record payments against the sale
6
View sales dashboard for analytics
21. Expenses Module
1
Go to Expenses from menu
3
Select category (Rent, Electricity, Transport, etc.)
4
Enter amount, date, description, attach receipt
5
View expense reports by category and date
22. Invoicing & Quotations
Creating an Invoice
3
Select customer, add line items, set tax rates
Creating a Quotation
1
Go to Quotation from menu
2
Create quotation with products, rates, validity period
3
Convert quotation to order when customer confirms
23. Customers, Companies & Shops
Adding a Customer
1
Go to Customers → Tap "+ Add Customer"
2
Enter name, phone, email, address, GST
Adding a Company
1
Go to Companies → Tap "+ Add Company"
2
Enter company name, contact details
Adding a Shop
1
Go to Shops → Tap "+ Add Shop"
2
Enter shop name, location, contact
24. Multi-Warehouse Management
1
Go to Warehouse from menu
2
BOSS/MANAGER Create new warehouse location
3
Add stock to specific warehouse
4
Transfer stock between warehouses
5
View warehouse dashboard for stock distribution
6
Complete transfers to confirm stock movement
25. Analytics & Reports
Analytics Dashboard
- Production trends (daily/weekly/monthly)
- Revenue and expense analysis
- Worker productivity charts
- Stock movement graphs
- Order fulfillment rates
Enterprise Reports
- PDF Reports: Invoices, challans, stock reports, production reports, attendance reports, payment reports
- Data Export: CSV/Excel export for all modules
- Filter by date range, category, worker, product
Audit Trail
- Every action is logged
- Who did what, when, from where
- Cannot be deleted or modified
- Silent audit logging for security
Order Analytics
- Order completion rates
- Average delivery times
- Customer-wise analysis
26. AI Agent (Boss Only)
BOSS ONLY No other role can access the AI Agent.
Chat Tab
2
Chat with AI in Hindi/English/Urdu
3
Ask: "Factory scan karo", "Kya problems hain?", "Stock situation?"
4
AI analyzes ALL factory data in real-time and responds
Scan Tab
2
AI scans: Stock, production, QC, payments, attendance, audit flags
3
Shows Health Score (0-100)
4
Lists all issues by priority: Critical, High, Medium, Low
5
Gives actionable fix recommendations
Live Stats Tab
1
Real-time production counts (Cutting, Stitching, QC, Godown)
2
Active issues count (Stock alerts, Audit flags, Pending approvals)
3
Pending payments summary
4
Today's attendance count
5
Auto-refreshes every 30 seconds
27. AI Productivity & Fraud Detection
AI Productivity Tracking
- Silent monitoring of worker output
- Anomaly detection (unusual patterns)
- Risk profiling for workers
- Productivity dashboard with scores
AI Fraud Detection
- Detects fake entries and suspicious patterns
- Flags quantity mismatches
- Identifies attendance fraud
- Boss can review and resolve alerts
28. Approval Center
BOSS ONLY Central hub for all pending approvals.
2
See all pending approvals in one place
3
Filter by type: User accounts, role changes, purchase edits, payments, dispatch, etc.
4
Approve or Reject each request
5
Bulk approve multiple requests at once
What Needs Boss Approval
| Action | Needs Approval When |
|---|
| New user accounts | Always |
| Role changes | Always |
| Purchase bill edits | Non-boss users |
| Dispatch operations | Non-boss users |
| Payment processing | Non-boss users |
| HomeWork quantity/rate | Non-boss users |
| Feature activation | Always |
| Team leader assignments | Always |
| Soft deletions | Always |
29. Enterprise Features
Anti-Fraud & Security
- Quantity Locking - Lock quantities to prevent tampering
- Silent Audit Logs - Every action logged invisibly
- No-Delete Policy - Nothing is permanently deleted (soft delete only)
- Worker Productivity Scoring - AI-based performance tracking
- Loss/Leakage Detection - Track material losses
- Fake Entry Prevention - System validates all entries
Enterprise Production (MES)
- Detailed Purchase Orders (PO)
- Goods Received Notes (GRN)
- Cutting Lay Plans
- Stitching SMV Tracking
- AQL Sampling for quality
- Bin/Rack godown management
Factory God-Mode Control
- BOSS ONLY Live command center
- One-click actions for factory operations
- Real-time monitoring of all stages
- Bottleneck detection
- Production readiness report
30. Client & Vendor Portals
Setting Up Portal Users
1
Go to Client/Vendor Portal
2
Create portal user with email and access level
3
Set which data they can see (orders, invoices, delivery status)
4
Enable/disable portal access as needed
Client Portal Features
- View order status and progress
- See invoices and payments
- Track delivery status
Vendor Portal Features
- View purchase orders
- Submit delivery confirmations
- Track payment status
31. Administration
User Management
2
View all users by status (Pending, Active, Disabled)
3
Approve/Reject pending users
6
Assign module access per user
Module Control
2
Enable/disable modules for entire factory
3
Set which roles can access each module
4
View feature usage history
Organization Settings
2
Set factory name, address, GST, logo
3
Configure email settings
Documents
- Upload and manage factory documents
- Organize by category
- Attach documents to entries
Machine & Maintenance
2
Add machines with details and status
3
Log maintenance activities
4
Track machine uptime/downtime
Gate Pass
2
Create gate pass for material/person entry/exit
3
BOSS Approve or reject gate passes
32. Settings & Configuration
Subscription Plans
- View current plan and features
- Upgrade/downgrade plan
Setup Wizard
- Step-by-step factory configuration
- Set up products, suppliers, staff
- Configure modules and permissions
Rate Cards
- Define stitching rates per product
- Set worker-specific rates
- Bulk rate updates
Multi-Language
- Switch between English, Hindi, and Urdu
- All screens support selected language
Profile
- Update name, phone, profile picture
- Change password
- Set security PIN (Boss)
- View login history
- Dark mode toggle
- Biometric login
33. Support & Help
Help Center
- FAQ and troubleshooting guides
- Contact support
Guidebook
- Step-by-step tutorials for each module
- Best practices and tips
Feedback
- Submit suggestions and bug reports
- Rate your experience
Notifications
- View all system notifications
- Approval requests, stock alerts, task updates
System Info
- View current version, database status
- System health check
34. Boss Special Controls Summary
| Feature | Details |
|---|
| AI Agent | Full AI-powered factory analysis - Chat, Scan, Live Stats |
| Dispatch | Only Boss can dispatch goods from godown |
| Payment Processing | Only Boss can mark payments as processed |
| User Approval | Only Boss can approve new user accounts |
| Role Assignment | Only Boss can change user roles |
| Module Access | Only Boss controls which modules each user sees |
| Manual QC/Godown | Only Boss can manually create QC/Godown entries |
| Soft Delete | Only Boss can delete records (soft delete) |
| Security PIN | Boss has additional PIN protection on login |
| Factory God-Mode | Live command center with one-click actions |
| Approval Center | All approvals flow to Boss |
| Feature Flags | Enable/disable any feature for entire factory |
| Gate Pass Approval | Approve/reject gate pass requests |
| Purchase Edit Approval | Approve edits made by non-boss users |
Quick Reference: If something needs approval, it will appear in the Approval Center. If something is wrong in the factory, check the AI Agent Scan. For daily overview, use the AI Agent Live Stats.